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2015 Orientation Festival Information

Posted by Clubs & Societies on 03 November 2014

Key Information

The 2015 Orientation Festival will take place from Monday 23rd February to Thursday 26th February with Clubs' Day on Wednesday 4th March on the Lemon Scented Lawns between 11am and 3pm each day.

Clubs are now able to complete the registration process to participate in the 2015 Orientation Festival.

C&S is hoping to build on the sucesses of the 2014 Orientation Festival and we encourage all clubs to set a goal of growing membership numbers from 2014.

Please note that there have been some significant changes to how the festival operates, which can be seen below in General Information.

Registrations close on Friday 30th January 2015.

Registration Process

Due to the success and ease of the registration process for the Mid Year Festival, an electronic form has been implemented for the 2015 Orientation Festival. Provided that clubs follow the below instructions the process is fairly simple.



The Club Secretary needs to login to the Club Portal using their student number and password. If the Secretary is unable to log into the Club Portal, they will need to contact the C&S Support Officer.


On the Club Profile page read the instructions and follow the link to the online registration form. Please ensure that you are also logged into the club's account. By logging in, you are able to view and update your registration if required.


Complete the registration form, filling in all the required information. Your club is encouraged to list all activities that it would like to undertake during the 2015 Orientation Festival, including if it would like to stage a performance.


On page 7 of the registration form, before clicking the 'SUBMIT' button, please select the box asking to send a copy of the registration to the club's account. Once a copy of your answers has been sent, it will give you a copy of the Terms & Conditions as well as a link to alter your registration.

General Information

  • All clubs wishing to participate in the 2015 Orientation Festival must complete the online registration form by Friday 30th January 2015. Clubs can amend their details up to 6th February 2015 excluding power requirements.
  • Clubs that wish to attend the Orientation Festival must attend for all four days (Mon 23rd - Thurs 26th inclusive). Clubs have the option to attend Clubs Day on 4th March. Failure to attend any of the days will incur the full marquee fee of $500 per day.
  • All clubs must attend a Compulsory Club Briefing at 10am on the first day of the Orientation Festival (Monday 23rd Feb) as a condition of participation at the festival.
  • Under no circumstances are ANY clubs allowed to use chalk or paint on Monash University grounds. Any club found to be doing this will be removed from the festival and will be charged a cleaning fee.
  • Please ensure that your club lists all proposed activities it will be running on the day. Please clearly state if you are bringing along any equipment (Laptop, BBQ, etc).
  • Confirmation of your booking, along with site allocation, will occur in early February 2015.
  • Clubs holding a BBQ must use a gas bottle supplied by the MSA. All other gas bottles shall be prohibited.
  • Clubs who elect to serve alcohol must attend a compulsory information session in January or February 2015. If a club fails to attend the information session, and submit required documents by the due date, they will be prohibited from serving alcohol at the Orientation Festival.
  • Alcohol CANNOT be served before 12noon or after 3pm and must not be served in glass. Clubs who provide alcohol must provide a substantial amount of food and non-alcoholic beverages during those times.
  • All clubs will be allocated a powered site for the use of a single laptop free of charge. Clubs wishing to power any additional items (Cash Till, Speakers, etc) MUST have nominated this when completing the registration form (below) which will incur a cost of up to $50 per day. The following items are NOT PERMITTED without prior authorisation: Hot Water, Heating, Lighting, Fans, Fridges, Electric Stoves/Cookers and other items deemed unreasonable by JOG.
  • Clubs MUST remain at their stall until 3:00pm and must have vacated their site by 4:00pm.
  • Under no circumstances are clubs permitted to bring individual sponsors onto campus. Any club found to be doing this will be charged the sponsorship rate for the use of their site.
  • Clubs who wish to provide music at their site during the festival, must keep the volume at a JOG identified reasonable level. If a JOG member notifies your club that your club is in breach of this level, you must turn the music down. Only two warnings will be issued, following that your music will no longer be permitted. If you do not comply with this your music will be confiscated and/or your site shut down.
  • JOG reserves the right to revoke festival permits if a breach of Festival rules occurs. Festival Rules will be distributed on or before 23rd February 2015 Failure to adhere to a request from a member of JOG may result in a being ejected from the festival for the remainder of the day on which the instruction was given, or for the reminder of the Orientation Festival, including Clubs Day.

Site information

  • Standard Site: 3m x 3m Marquee with 2 chairs and 1 trestle table.  
  • One power outlet which can only be used by a laptop. Additional power requirements will need to be paid for and noted in this form.
  • Sites must be left in a clean state at the end of each day of the festival.


Formal complaints during the Festival are registered with a member of the Joint Orientation Group (JOG) who will take down details and approach the club/organisation concerned. A meeting of JOG will be convened to deal with serious matters, or the club may be warned. When warned, a second similar infringement of festival regulations (detailed on site permits) may result in revocation of the permit. As organisers of the festival, JOG has the decision-making authority to allocate and revoke site permits.