C&S Council (Adjourned) AGM 02/25

The (Adjourned) Annual General Meeting 02/25 of the C&S Council will resume at 12.00pm on Monday 15 September 2025.  The meeting will be held in Room S10, Building 25, Rainforest Walk, Clayton Campus and will be held in-person only with no Zoom attendance available. 

 

Notice of (Adjourned) AGM 02/25

 

The primary business of this meeting is to consider the remaining items of the original agenda which include the proposed amendments to Part 6 and 7 of the Constitution and to also consider any general business. 

 

Please follow the link below to view the agenda for this meeting. 

 

C&S Council (Adjourned) AGM Agenda

 

Proposed Constitution Amendments  

Clubs are asked to review and consider Part 6 and 7 in the documents below prior to the adjourned meeting taking place. 

Registration 

All clubs are asked to register the attendance of a club President (or their valid proxy) for this (Adjourned) AGM.

 

To register, please click on this link: Registration Form. 

 

Proxy Appointment and Apologies 

Proxy Deadline: 12.00pm, Friday 12 September 2025 

 

If the club President is not able to attend the C&S (Adjourned) AGM 02/25 they may opt to appoint a valid proxy to attend in their place with this nomination being any Ordinary member (Clayton student) of the club.  The proxied attendee does not need to be a Top 4 committee member. 

   

To appoint a proxy please click on this link: Proxy Appointment Form. 

 

If no-one from the club is able to attend the meeting, please submit a Council Apology in a timely manner before the meeting.  All apologies should be submitted using the formal C&S Council Apology Form 

 

Please note: any registrations, proxy nominations or apologies that were submitted for the meeting that took place on Monday 8 September are no longer valid. 

 

Important Things to Note

C&S Council meetings are an important opportunity for clubs to hear about and be involved with the future direction of club life at Monash Clayton.  We understand that schedules don’t always align but if a club President is not able to attend the adjourned AGM, please consider the proxy nomination process and have a suitable club member attend the meeting as an alternative. 

 

This meeting is expected to go for at least 1.5 hours, possibly longer. The person attending on behalf of the club (President or valid Proxy) should be available between 12.00pm and 2.00pm.  To ensure the meeting begins as close to the scheduled start time as possible, punctual attendance is requested.  Registration will begin at 11.30am. 

 

Failure by a club to be represented at a General Meeting is misconduct under §7.1.1.(v) of the C&S Constitution. 

 

If there are any questions about the AGM please feel free to contact me. 

 

Regards 

 

Jesse Fraser

C&S Secretary / Returning Officer

secretary@monashclubs.org