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C&S Council 2022 AGM and Executive Elections

Posted by Berenice Mickelburough (C&S Secretary) on 24 August 2022

The Annual General Meeting 02/22 of the Clubs & Societies Council has been called for 11.00am on Wednesday 7 September 2022.  This meeting will be held entirely over Zoom video conference. 

Notice of 2022 AGM 

The primary business of the meeting is to consider proposed changes to the C&S Constitution, receive the 2022 Office Bearers reports and also conduct an election of the C&S Executive - the position/s of C&S President, Vice President, Secretary, Treasurer and (5) General Representatives.   

The meeting’s agenda and Zoom meeting link will be advised in due course.  Any club President wishing to add items to the agenda should forward the details to the C&S Secretary,, no later than 3.00pm on Thursday 1 September 2022. 

Constitution Amendments
The proposed changes to the C&S Constitution can be found here.

Office Bearer Nomination Form
To view and complete the Office Bearer Nomination Form please click here.  Nominees are welcome to consider submitting a policy document of up to 500 words length to support their nomination, noting that this submission is optional. 

Attendance Registration
As members of C&S Council, Club Presidents (or valid proxy) must register their attendance at the C&S Council AGM 02/22 by completing the Registration Form

Please note: this meeting is expected to go for at least 1 hour and 30 minutes, if not longer. The person attending on behalf of the club (President or valid Proxy) should be available between 11.00am and 12.30pm.

Failure by a Club to be represented at a General Meeting is misconduct under §7.1.1.(v) of the C&S Constitution. 

Proxy Appointment and Apologies 
Club Presidents may opt to appoint a valid proxy to attend the C&S Council AGM 02/22.  If a club President or their current proxies cannot attend, an Ordinary Member (Clayton Student) of the club can be nominated to be the proxy.  

Please complete the C&S Council President’s Proxy Form noting that proxy nominations are required no later than 11.00am, Sunday 4 September 2022. 

Should there be no-one within the club able to attend the meeting, please submit a Council Apology in a timely manner before the meeting. 

If there are any questions about the AGM please feel free to contact me. 


Berenice Mickelburough
C&S Secretary / Returning Officer