C&S Council AGM 02/24 and Executive Elections

Posted by Alannah Hunt (C&S Secretary) on 20 August 2024

The Annual General Meeting 02/24 of the Clubs & Societies Council has been called for 2.00pm on Wednesday 4 September 2024.  The meeting will be held in the Campus Cinema, Building 10, Campus Centre, Clayton Campus and will be held in-person only with no Zoom attendance available. 

Notice of AGM 02/24

The primary business of the meeting is to receive the 2024 Office Bearer reports and conduct an election of the C&S Executive - the position/s of C&S President, Vice President, Treasurer, Secretary and (5) General Representatives. 

The meeting's agenda will be advised in due course.  Any club President wishing to add items to the agenda should forward the details to the C&S Secretary, secretary@monashclubs.org, no later than 3.00pm, Thursday 29 August 2024. 

Office Bearer Nomination Form
To view and complete the Office Bearer Nomination Form please click here.  Nominees are welcome to consider submitting a policy document of up to 500 words in length to support their nomination, noting that this additional document is optional. 

All nominations are due on or before 3.00pm, Thursday 29 August 2024.

Attendance Registration
To register the attendance of a club President (or their valid Proxy) for the C&S Council AGM, please click on this link: Registration Form. 

Proxy Appointment and Apologies
Club Presidents may opt to appoint a valid proxy to attend the C&S AGM with this nomination being any Ordinary member (Clayton student) of the club.  To appoint a proxy please click on this link: Proxy Appointment Form noting that all proxy nominations must be received no later than 2.00pm, Sunday 1 September 2024 in order to be considered. 

If no-one from the club is able to attend the meeting, please submit a Council Apology in a timely manner before the meeting. 

Important Things to Note
C&S Council meetings are an important opportunity for clubs to hear about and be involved with the future direction of club life at Monash Clayton.  We understand that schedules don't always align but if a club President is not able to attend the forthcoming AGM, please consider the proxy nomination process and have a suitable club member attend the meeting as an alternative. 

The meeting is expected to go for at least 1 hour and 30 minutes, possibly longer.  The person attending on behalf of the club (President or valid Proxy) should be available between 1.30pm and 4.00pm. 

To ensure the meeting begins as close to the scheduled start time as possible, punctual attendance is requested.  Registration will begin at 1.30pm. 

Failure by a club to be represented at a General Meeting is misconduct under §7.1.1(v) of the C&S Constitution. 

If there are any questions about the AGM please feel free to contact me.

Regards 

Alannah Hunt 
C&S Secretary / Returning Officer 
secretary@monashclubs.org