C&S Council AGM 02/25 and Executive Elections
Posted by Jesse Fraser (C&S Secretary) on
25 August 2025
The Annual General Meeting 02/25 of the Clubs & Societies Council has been called for 12.00pm on Monday 8 September 2025. The meeting will be held in Room S10, Building 25, Rainforest Walk, Clayton Campus and will be held in-person only with no Zoom attendance available.
The primary business of the meeting is to receive the 2025 Office Bearer reports, conduct an election of the C&S Executive - the position/s of C&S President, Vice President, Treasurer, Secretary and (5) General Representatives, and also consider proposed amendments to the C&S Constitution.
The meeting’s agenda will be advised in due course. Any club President wishing to add items to the agenda should forward the details to the C&S Secretary,
secretary@monashclubs.org, no later than 3:00pm, Tuesday 2 September 2025.
Proposed Constitution Amendments
There are a number of proposed C&S Constitutional amendments that will be considered during the AGM. Clubs are asked to review and consider the following documents prior to the AGM taking place.
Office Bearer Nomination Form
To nominate for a C&S Executive position, members are asked to view and complete the Office Bearer Nomination Form by
clicking here. Nominees are welcome to consider submitting a policy document of up to 500 words in length to support their nomination, noting that this submission is optional.
All nominations are due on or before 3.00pm, Tuesday 2 September 2025.
Attendance Registration
To register the attendance of a club President (or their valid proxy) for the C&S Council AGM 02/25, please click on this link:
Registration Form.
Proxy Appointment and Apologies
If the club President is not able to attend the C&S AGM 02/25 they may opt to appoint a valid proxy to attend in their place with this nomination being any Ordinary member (Clayton student) of the club. The proxied attendee does not need to be a Top 4 committee member.
All proxy nominations must be received no later than 12.00pm, Friday 5 September 2025 in order to be considered.
If no-one from the club is able to attend the meeting, please submit a
Council Apology in a timely manner before the meeting. All apologies should be submitted using the formal C&S Council Apology Form.
Important Things to Note
C&S Council meetings are an important opportunity for clubs to hear about and be involved with the future direction of club life at Monash Clayton. We understand that schedules don’t always align but if a club President is not able to attend the forthcoming AGM, please consider the proxy nomination process and have a suitable club member attend the meeting as an alternative.
This meeting is expected to go for at least 2 hours, possibly longer. The person attending on behalf of the club (President or valid Proxy) should be available between 12.00pm and 3.00pm.
To ensure the meeting begins as close to the scheduled start time as possible, punctual attendance is requested. Registration will begin at 11.30am.
Failure by a club to be represented at a General Meeting is misconduct under §7.1.1.(v) of the C&S Constitution.
If there are any questions about the AGM please feel free to contact me.
Regards
Jesse Fraser
C&S Secretary / Returning Officer