C&S Council OGM and By-Election - 19/03/2025

Posted by Jesse Fraser (C&S Secretary) on 05 March 2025

The Ordinary General Meeting 01/25 of the Clubs & Societies Council has been called for 2.00pm on Wednesday 19 March 2025. The meeting will be held in the Campus Cinema, Building 10, Campus Centre, Clayton Campus and will be held in-person only with no Zoom attendance available. 

Notice of C&S Council OGM 01/25

The primary business of the meeting is to receive the 2025 President and Treasurer reports and to conduct a by-election for - 

• the office of C&S General Representative (2 positions)

The meeting's agenda will be advised in due course.  Any club President wishing to add items to the agenda should forward the details to the C&S Secretary, secretary@monashclubs.org, no later than 3.00pm, Thursday 13 March 2025.

Office Bearer Nomination Form
To view and complete the Office Bearer Nomination Form please click here: Office Bearer Nomination Form.  Nominees are welcome to consider submitting a policy document of up to 500 words in length to support their nomination, noting that this submission is optional. 

All nominations are due on or before 3.00pm, Thursday 13 March 2025.

Attendance Registration
To register the attendance of a club President (of their valid proxy) for the C&S Council OGM 01/25, please click on this link: Registration Form. 

Proxy Appointments and Apologies
Club Presidents may opt to appoint a valid proxy to attend the C&S OGM with this nomination being any Ordinary member (Clayton student) of the club.  To appoint a proxy please click on this link: Proxy Appointment Form noting that all proxy nominations must be received no later than 2.00pm, Sunday 16 March 2025 in order to be considered. 

If no-one from the club is able to attend the meeting please submit a Council Apology in a timely manner before the meeting. 

Important Things to Note
C&S Council meetings are an important opportunity for clubs to hear about and be involved with the future direction of club life at Monash Clayton.  We understand that schedules don't always align but if a club President is not able to attend the forthcoming OGM, please consider the proxy nomination process and have a suitable club member attend the meeting as an alternative. 

This meeting is expected to go for atleast 1 hour and 30 minutes, if not longer.  The person attending on behalf of the club President (President or valid Proxy) should be available between 1.30pm and 4.30pm. 

To ensure the meeting begins as close to the scheduled start time as possible punctual attendance is requested. Registration will begin at 1.30pm. 

Failure by a club to be represented at a General Meeting is misconduct under 7.1.1(v) of the C&S Constitution. 

If there are any questions about the OGM please feel free to contact either myself or the C&S staff. 

Regards 

Jesse Fraser 
C&S Secretary / Returning Officer 
secretary@monashclubs.org